One-off jobs, separate from her cleaning rota. She can reply with a question, move it to another day, and you'll see when it's done.

Bits Lou's run low on or needs for Arthur — craft paper, cleaning cloths and so on. Grab = she'll pick it up and expense it; Order = one for you to add to Amazon/Ocado.

She spends from a preloaded float; the Hub warns you when it runs low so you can top it up.

Daily, weekly, fortnightly or monthly. She sees today's jobs grouped by room, with your notes. Load standard jobs fills the rota with the usual housekeeper set — then edit or remove what you like.

What to get ready for each person on set days (swim bag Friday, ballet kit Monday). She sees it the day before.

Days you need her working. She cannot book holiday over these.

While you're away, her rota switches to the deep clean (beds pulled out, oven, skirting) and routine jobs pause. Booked holidays sync in automatically.

Her day is her normal day unless you say otherwise, so there is nothing to do here most weeks. If she stays late or starts late, change that day’s times below — the difference is banked for her, or owed back by her, and it all nets off. Cash it in under Hours & pay as extra pay or a day off.

The next fortnight. Anything not marked has been worked as normal.

Her normal week. This is what every day is measured against, so it is also what decides what counts as extra. Change it here and every future day follows — you only need a one-off shift above for a week that is different.

Kitchen screen. Pair the fridge and it shows two pages: her rota with today’s hours, and the list of what needs doing, which she can tick off as she goes. It sees nothing else — no pay, no calendar, no documents. Anyone with the link can use it, so treat it like a key: pair once, and unpair it if the screen leaves the house.

Every change to her hours. Kept for good, whoever made it and wherever from.

Her contract is 35 paid hours a week at £18.00/hr. Her normal day is 08:30–16:30 with an hour for lunch, so an eight-hour span is seven paid hours and a five-day week comes to exactly 35. She records what she actually works; anything over or under lands in the balance below. Settling it as paid is the contract's default (clause 10) — time off instead needs to be agreed with her in writing.

Rates — leave a premium blank to pay the standard rate for it.

A sleep-in where she is permitted to sleep is normally paid as a flat allowance rather than hourly, with the hourly rate applying only to time she is actually woken and working. If she is required to stay awake, the whole shift is working time and must clear the National Minimum Wage — worth confirming with an employment adviser before you rely on it.

Clubs, per-day school pickup times, and school holidays. Out of term, pickups drop and term-time activities pause on her schedule. Sync from school pulls the holiday dates from the school calendar.

His favourites, treats and anything to avoid, plus the week's dinners — so she knows what to cook. Allergies stay on her side only.

Everything the nanny should know about Arthur — his routine, naps, how to settle him, allergies & medical, anything to avoid. Give each a short heading. She sees all of these under Info › About Arthur, with allergy/medical notes flagged.

What he can have

The medicines Lou can give Arthur, each at the right dose for his age — she picks from this list so there's no guessing. Amounts are the standard ones from the bottle; check and tweak anything that's different for Arthur.

Doses given

Everything he's been given, so no one doubles up by accident. The banner shows when the next paracetamol or ibuprofen is OK. You and Lou both see it live.

Every little bump or fall — at nursery, at home, or with Lou. She can pop them in here too, and you'll see it the moment she does. These things happen!

A little library of play-based learning activities across the seven areas of early development. Plan a few into the week for Lou to do with Arthur; send the materials straight to the shopping list. Lou ticks each off and notes how he got on.

The plan of the house. Jobs attach to a room so her list groups by area.

Your furry family and their daily care. They pop up on Lou's Today list — fresh water, feeds, and a check-in when you're away — so nothing's ever forgotten.

The paperwork a responsible employer holds: her contract and NDA, right to work, DBS, first aid, and how she's paid. She fills in her own address, next of kin and bank details from her app — you record the checks. Anything sensitive is encrypted, and her account number is only ever shown as the last 4 digits unless you deliberately reveal it.

Her details — she keeps these up to date herself.

How she's paid

Her first 4 days are a guided induction with a buddy. While your cleaners are still in, she does the daily tidy only — the full rota starts on the date you set here.

In the holidays Arthur naps ~2 hours — Lou takes an hour for lunch and an hour to learn. Add courses, reading or activities to prep here; she works through them and ticks them off.